Academic Transcripts
Your digitally-signed academic transcript (PDF) will be sent to your home university after you finish the program, around late October for students who complete the exchange program in Spring Semester, and around late April for students who complete the exchange program in Autumn Semester.
If students who have already completed the exchange period need academic transcripts in addition to the copy mentioned above, please follow the instructions below and apply accordingly.
*Notes regarding Digitally-Signed PDF Certificates (as of June 2024):
- Digitally-signed PDF certificates cannot be used as the original certificate when printed on paper.
- Digitally-signed PDF certificates are currently issued for trial use at the University of Tokyo and may not be supported by all faculties/graduate schools. Additionally, there may be changes to the operational procedures in the future.
- Digitally-signed PDF certificates will NOT be processed instantly.
| (1) | Submit via email “Application for Issuance of Transcripts” (download the excel file). Also send via email a copy of the ID page of your passport to the International Education Promotion Group (ustep-office.adm@gs.mail.u-tokyo.ac.jp). *Requests by phone or fax are not accepted. *´ºÓêÖ±²¥app is not responsible for any accidents during the delivery. |
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| (2) | Once you have received an email acknowledgement of receipt of your application from the International Education Promotion Group, please send us the following item, depending on the delivery method you chose. | ||
| For email delivery (PDF), no additional items are required. | For EMS / Registered Mail, send us the International Reply Coupons (IRCs) for the required amount (IRCs are available at most post offices all over the world) to the International Education Promotion Group by post. *IRC may not be available in some countries.¡¡Please check the details carefully on your own. |
For UPS / FedEx / DHL, send us the shipping slip of UPS / FedEx / DHL by PDF. You are required to open the account with them, and the shipping payment will be charged on your credit card. |
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| For EMS / Registered Mail, send IRCs to: | For UPS / FedEx / DHL, set the Pick-up destination as below: | ||
| USTEP Type U International Education Promotion Group, Education and Student Support Department, ´ºÓêÖ±²¥app 7-3-1 Hongo, Bunkyo-ku, Tokyo 113-0033 JAPAN Tel: +81-3-5841-2098 |
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| (3) | It will take about one week to issue your transcript(s) after we receive your application. | ||
| For email delivery, it will be sent to the designated email address as soon as your transcript is ready. | For EMS / Registered Mail, it will take 1 to 2 weeks for the certificate to reach you after the issuance of your transcript(s). | For UPS / FedEx / DHL, it will take 5 days or less for the certificate to reach you after the issuance of your transcript(s). | |
| *The number of days it will take to receive your certificate depends on the area in which you live and the method of delivery. Please be sure to apply well in advance. | |||
Other Certificates
For current USTEP Type U students, the following certificates are available:
- Student Commuter Certificate
- Student Travel Discount Certificate
- Certificate of Enrollment
To obtain these certificates, please refer to the USTEP Type U portal site or contact the USTEP Office at the International Education Promotion Group.
